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TENDER DOCUMENT Supply & Installation of Scientific Equipment and Apparatus Gargi College, invites sealed tender offers from eligible, reputed Original Equipment Manufacturers (OEMs) or Authorized Distributor/Reseller for supply of Scientific Equipment and Apparatus for Laboratories. The tender document is available on the Gargi College website www.gargicollege.in. The Vendors intending to bid for the above tender may download the same for submitting their bids. Hard copy of tender Document may be obtained from the office of the Principal, Gargi College, Siri Fort Road, New Delhi 110049. Bid Details: Introduction
Terms and conditions of the Tender 1. Eligibility criteria · Vendor must be a registered corporate entity in India. In case of companies incorporated outside India, they should mention an authorized service entity that would provide post purchase services on behalf of its principal. · Vendor should be OEM or Authorized Distributor/Reseller.
Bids should necessary be in separate envelopes Bids for each item should be on a separate sheet in the sealed cover. Separate technical and commercial Bids duly sealed and superscribed ‘Quotations for supply and installation of -------------------------- (please specify the items) to Gargi College-Technical Bids’ and ‘Quotations for supply and installation of ---------------------------------to Gargi Collge, (please specify the items,) to Gargi College- commercial Bids’ shall be submitted. The tender not submitted in the prescribed formats or incomplete is liable for rejection. Gargi College is not responsible for non-receipt quotation within the specified date and time due to any reason including postal holidays or delays. ENVELOPE I (Technical offer): The Technical offer should be complete in all respects and contain all information asked for, except prices. The Technical offer should all components asked for in Annexure. For example, Technical offer should mention that 1/3 years warranty Period is included in the commercial offer without mentioning the actual amounts in the Technical offer. The suggested format for submission of technical offer is as follows: · Covering letter as per Annexure I · Manufacture’s Authorized Form (if applicable ) as per Annexure II · The company profile as per Annexure III and Annexure IIIA · Details of 3 projects as per Annexure IV · Details of support / service Centers as per Annexure V · Warranty compliance statement in Annexure VI Technical offer with Specifications as given in Annexure VII Annexure VIIA: Specification for Elisa Strip Reader Annexure VIIB: Specification for Refrigerated Centrifuge Annexure VIIC: Specification for Gel Doc Documentation System Annexure VIID: Progammable High Temperature Furnace · Technical documentation (product Brochures, Leaflets, manuals etc.) ENVELOPE II (Commercial Offer): · The Commercial Offer (C.O.) should give all relevant price information. The Bid Form must be filled in completely, without any errors, erasures or alterations. The Commercial Offer must not contradict the technical offer in any way. Annexure VIIA: Specification for Elisa Strip Reader Annexure VIIB: Specification for Refrigerated Centrifuge Annexure VIIC: Specification for Gel Doc XR Documentation System Annexure VIID: Progammable High Temperature Furnace 3. Documentation The vendor shall furnish, as part of its tender offer, documents establishing the Vendor’s eligibility to participate in the tender and its qualifications to perform Contract. The documentary evidence of the vendor’s qualifications to perform The contract, shall establish to Gargi College’s satisfaction that the vendor Is eligible as per the criteria outlined in the Eligibility Criteria. 4. Nontransferable Tender This tender document is not transferable. Only the vendor is entitled to quote. Any change in the constitution of the firm, etc. shall be notified forthwith by the Contractor in writing to the tendering authority and such change shall not relieve any former member of the firm, etc. from any liability under the contract. No new partner/partners shall be accepted in the firm by the contractor in respect of the contract unless he/they agree to abide by all its terms and conditions, and deposits with the tendering authority a written agreement to this effect. The contractor’s receipt for acknowledgement or that of any partners subsequently accepted as above shall bind all of them and will be sufficient discharge for any of the purpose of the contract. 5. Offer Validity Period The offer should hold good for a period of 180 days from the closing date of the tender. Any offer falling short of the validity period is liable for rejection. 6. Earnest Money Deposit Vendor must submit Earnest Money Deposit (EMD) in form of Bank Guarantee in favour of Gargi College, Delhi. The EMD amounts are determined by the amount of your bid as follows:
The non-submission of EMD will lead to rejection of the bid. The EMD of unsuccessful bidders will be returned to them within a month of selection of vendors. The successful bid, if withdrawn, is also liable for forfeiture of the EMD. 7. Manufacturer’s Authorized Form Vendors must submit a letter of authority from their manufacturers that have been authorized to guoto on behalf of the manufacturer (Annexure I) 8. Alternative offers Each offer should specify only a single solution for each item which is cost effective and meets the tender specifications and should as far as possible not include alternatives. 9. Costs The offer should include the following: · Cost of the equipment inclusive of all taxes & statutory levies and charges for onsite installations. · 1/3 years onsite comprehensive warranty covering all parts & labours. This period will start from the date of installation and successful acceptance of all the goods by the Gargi College. · Insurance to cover equipment up to installation & successful acceptance of the equipment at Gargi College. · Special discounts/rebates, wherever applicable, keeping in view that the supplies are being made to an educational institutions, may please be indicated. · Wherever applicable, rates under duty exemption/high sea sales agreement should be quoted. The quotes for this should be in US Dollars only. For the purposes of comparison, the exchange rate applicable on the day of financial Bid opening will be taken. 10. Erasures or Alteration The offers containing unauthenticated erasures or alterations will not be considered. There should be no unauthenticated handwritten material corrections of alteration in the offer. Technical details must be completely filled up. Correct technical information on the product being offered must be filled in. Gargi College may treat offers not adhering to these guidelines as unacceptable. 11. Modifications and withdrawal of offers The vendor may modify or withdrawal its offer its submission, provided that written notice of the modification or withdrawal is received by Gargi College prior to the closing date and time prescribed for submission of offers. No offer can be modify by the vendor, subsequent to the closing date and time for submission of offer. In the event of withdrawal of the offer by successful bidders, the EMD will not be refunded by the University. 12. Preliminary Scrutiny Gargi College will scrutinize the offers to determine whether they are complete whether any errors have been made in the offer, whether required technical documentation has been furnished, whether the documents have been properly signed, and whether items are quoted as per the schedule. The Gargi College may, at its discretion, waive any minor nonconformity or any minor irregularity in an offer. This shall be binding on all vendors and Gargi College reserves the right for such waivers. 13 Clarification of Offers To assist in the scrutiny, evaluation and comparison of offers, Gargi College may, at its discretion, ask some or all vendors for clarification of their offer. The request for such clarifications and the response will necessarily be in writing. If deemed necessary, the vendor is required to give presentation / demonstration of the items offered at the venue decided by the Gargi College. 14. Technical Inspection and Performance Evaluation Gargi College reserves its right to carry out a technical inspection and performance evaluation of equipment offered by short listed vendors. 15. Verification The Gargi College reserves the right to verify any or all statements made by the vendor in the tender document and to inspect the vendor’s facilities, if necessary, to establish to its satisfaction about the vendor’s capacity to perform the job. 16 Pre-dispatch Inspection Gargi College, if deemed fit; will inspect any or all of the equipment at vendor’s manufacturing site before shipment to verify that the equipment shipped to Gargi College are as per he technical specification specified in the purchase. 17 No Commitment to Accept Lowest or Any Tender Gargi College shall be under no obligation to accept the lowest or any other offer received in response to this tender notice and shall be entitled to reject any or all offers including those received late or incomplete offers without assigning any reason whatsoever. Gargi College reserves the right to make any changes in the terms and conditions of purchase. Gargi College will not be obliged to meet and have discussions with any vendor, and or to listen to any representations. 18 Short-listing of Vendors Gargi College will create a shortlist of technically qualifying vendors and the commercial offers of only these vendors will be opened. After opening Commercial Offers of the short-listed Tenderers, if there is a discrepancy between words and figures, the amount indicated in words will prevail. 19 Award Criteria This common tender has been issued purely for the convenience of Gargi College. The evaluation of each item on the tender will be carried out individually and Gargi College will individually award contract for each of the item that is to be purchased. 20 Delivery & Installation period The Gargi College would like to have the following time schedule for completion of the activities from the date of placement of orders. i. Delivery: 3 weeks ii. Installation and operationalisation: 1 week from the date of delivery. iii. The tenderer shall be responsible for proper packing so as to avoid damage under normal conditions of transport by sea, rail and road or air and delivery of the material in good condition to the consignee at destination. In the event of any loss, damage, breakage or leakage or any shortage the tenderer shall be liable to make good such loss and shortage found at the checking / inspection of the material by the consignee. No extra cost on such account shall be admissible. iv. Delivery to take place at various scheduled destinations as specified by the Gargi College in its Purchase Order. 21. Payment Terms Payment will be made to the vendor after delivery and installation for all items at the scheduled destinations. For imported items the payments will be made as per standard procedure. 22. Completeness of the contract The contract will be deemed as incomplete if any component of the hardware, software, or any documentation/ media relating thereto is not delivered, or is delivered but not installed and/or not operational or not acceptable to the indenter after acceptance testing/ examination. In such and event, the supply and installation will be termed as incomplete and it will not be accepted and the warranty period will not commence. The warranty period will commence only on acceptance (based on acceptance test) of equipment by the indenter. 23. Warranty i 1/3 years’ onsite comprehensive warranty covering all parts & labour from the date of acceptance of systems by University. During the warranty period, the vendor will have to undertake comprehensive maintenance of the entire equipment, including hardware, software, equipment and accessories supplied by the vendor at the places of installation of the equipment at Gargi College. ii During the warranty period, the equipment should be repaired by 5.00 pm on the same day in case of reporting of the defect in the forenoon and should be repaired by 12.00 noon next day in case of reporting of the defect in the afternoon in case of vendor failing above standards, a stand by arrangement should be provided till the equipment is repaired. iii The Vendor shall be fully responsible for the manufacturer’s warranty for all equipment, accessories, spare parts etc. against any defects arising design, material, manufacturing, workmanship, or any act or omission of the manufacturer / vendor or any defect that may develop under normal use of supplied equipment during the warranty period. vi. The tenderer shall also be responsible to ensure adequate regular supply of Spare parts needed for a specific type of machinery and equipments whether under their annual maintenance and repairs rate contract or otherwise. v. Besides the above, the vendor will have to confirm the terms and Conditions of warranty in Annexure VI. 24. Liquidated Damages for delayed supply If the vendor fails to deliver any or all of the equipment or does not perform The services within the time period(s) specified in the Contract, Gargi College shall, without prejudice to its other remedies under the contract, from the contract price, as liquidated damages, a sum equivalent to 2.0 percent of the price of the undelivered items the stipulated rate for each week or part there of during which the delivery of such items may be delayed subject to a maximum limit of 10 percent of the stipulated price of the items so undelivered. Such penalty is to be deducted always from the bills of the firm OR to purchase elsewhere of from the Security Deposit on the account and risk of the vendor. Once the maximum of the damages above is reached, the indenter/purchaser may consider termination of the contract and delisting the vendor on the account and risk of the vendor. 25. Order Cancellation Gargi College also reserves the right to cancel the order in the event of one or more of the following circumstances: · Delay in delivery and installation beyond a period of 6 weeks from the date of opening of Letter of Credit or issue of Purchase order whichever is later. · Serious discrepancy in hardware noticed during the pre-dispatch inspection, if any · Breach by the tenderer of any of the terms and conditions of the tender. · Any action by the vendor which is in breach of law or accepted practices in commercial transactions. · It the Vendor goes into liquidation voluntarily or otherwise. · In addition to the cancellation of purchase order, Gargi College reserves the right to forfeit the Performance guarantee submitted to Gargi College by the vendor and delisting the vendor. 26. Guarantees The equipment must conform to the highest quality and standard. All equipment, hardware and related software, must be supplied with their original and complete printed documentation. Consistency must be maintained for the entire lot of the equipment offered. All the required quantity of and item in schedule of requirement must be of the same brand and same model number. Part numbers also must be same for all pieces of an item. The Vendor should not substitute any internal components. All the equipment and peripherals should be supplied with the relevant interface cables. 27. Repeat order If the order is placed in excess of the quantities shown in the tender notice, the tenderer shall be bound to meet the requirement, repeat orders may also be placed on the rates and conditions given in the tender provided that the period is not more than 6 months form the date of the purchase order. 28. Publicity Any publicity by the vendor in which the name of Gargi College is to be used should be done only with the explicit written permission of Gargi College. 29. Force Majeure The vendor shall not be liable for forfeiture of its performance security, liquidated damages or termination for default, if and to the extent that its delay in performance or other failure to perform its obligations under the contract is the result of an event of force Majeure. For purposes of this Clause, “Force Majeure” means and event beyond the control of the Vendor and not involving the vendor’s fault or negligence and not foreseeable. Such events may include, nut are not limited to, Acts of God or of public enemy, acts of Government of India in their sovereign capacity, acts of war, acts of Gargi College in fires, floods and freight embargoes. If a Force Majeure situation arises, the Vendor shall promptly notify Gargi College in writing of such conditions and the cause thereof within twenty calendar days unless otherwise directed by Gargi College in writing, the Vendor shall continue to perform it’s obligations under the Contract as far as it is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the force Majeure event. In such a case the time for performance shall be extended by a period (s) not less than the duration of such delay. If the duration of delay continues beyond a period of three months, Gargi College and the vendor shall hold consultations with each other in an endeavor to find a solution to the problem. Not withstanding above, the decision of Gargi College Shall be final and binding on the vendor. 30. Resolution of Disputed Gargi College and the vendor shall make every effort to resolve amicably, by direct informal negotiation, any disagreement or dispute arising between them under or in connection with the contract. If after thirty days from the commencement of such informal negotiations, Gargi College and the Vendor have been unable to resolve amicably a contract dispute; either party may require that the dispute be referred for resolution by formal arbitration. The Vice Chancellor, Gargi College, shall appoint a Sole arbitrator of the dispute who will not be related to the contract and whose decision shall be final and binding. 31. Jurisdiction Any dispute arising out of this purchase shall be under the jurisdiction of the courts of Delhi. 32. Income Tax may be deducted at source as per rules. Annexure l (Letter to the Gargi College on the vendor’s letterhead) The Principal Gargi College Siri Fort Road New Delhi-110049 Dear Sir, Sub: Your tender for supply & Installation of Scientific Equipment and Apparatus With reference to the above tender, having examined and understood the instructions. Terms and conditions forming part of the tender, we hereby enclose our offer for the supply of the following items as detailed in your above referred tender.
We further confirm that the offer is in conformity with the terms and conditions as mentioned in your above referred letter and enclosures. We also understand that the Gargi College is not bound to accept the offer either in part of in full and that the College has right to reject the offer in full or in part without assigning any reasons whatsoever. We enclose D.D. for --------------------- favoring Principal, Gargi College, New Delhi issued by ------------ Bank ----------------- Branch, and payable at Delhi, towards Earnest Money Deposit. Yours faithfully, Authorized Signatories (Name & Designation, seal of the firm) Date: Annexure II Manufacturer’s Authorization Form (MAF) No.----------- dated------------------------ The Principal Gargi College New Delhi Dear Sir, Tender Reference ------------------- We ---------------------------------------- who are established and reputable manufacturers of -------------------------------- having factories at --------------------- and ------------- do hereby authorize M/s ----------------------------- (Name and address of Agent/Dealer) to offer their quotation, negotiate and conclude the contract with you against the above invitation for tender offer. We hereby extend our full guarantee and warranty as per terms and conditions of the tender and the contract for the equipment and services offered against this invitation for tender offer by the above firm. Yours faithfully. Authorized Signatories (Name & Designation) Date: For and on behalf of M/s_____________ (Name of Manufactures) Note: This letter of authority should be on the letterhead of the manufacturing concern and should be signed by a competent person of the manufacturer. Annexure III Company Profile Details filled in this form must be accompanied by sufficient documentary evidence, in order to verify the correctness of the information.
Signature (Name & Designation) Date: Annexure IIIA CERTIFICATE FROM THE VENDOR STATING THAT THE COMPANY HAS NOT BEEN BLACKLISTED BY ANY GOVERNMENT ORGANISATION The Principal Gargi College Siri Fort Road New Delhi Dear Sir, This is to certify that M/s________________________________________ has not been blacklisted by any Government Organization before submission of the tender document. Yours faithfully, Authorized Signatures (Name & Designation) Date: For and on before of M/s_______________________ Annexure IV Details of 3 projects executed. Note: Please only quote projects which are of substantial value. Name of the Vendor______________________________________________
Signature (Name & Designation) Date: Annexure V Details of Support and Service Centers Name of the vendor______________________________________________
Signature (Name & Designations) Date: Annexure VI Warranty Compliance Statement The Principal Gargi College Siri Fort Road New Delhi Dear Sir, Subject: Supply & Installation of Scientific Equipment and Apparatus This bears reference to our quotation Ref_________________dated_________________ we warrant that everything to be supplied by us shall be brand new, free from all defects and faults in material, workmanship and manufacture and shall be of the highest grade, quality and consistent with the established standards for materials specification, drawings or samples, if any, and shall operate properly. We shall be fully responsible for its efficient operation. Yours faithfully, Signature (Name & Designation) Date: Annexure VIIA Specification for Elisa Strip Reader
TECHNICAL SPECIFICATIONS Sample Size : Single strips: 8 or 12-well Microwell Strips. Keyboard : Rugged, Waterproof, 20 key Membrane keypad. Absorbance : 0 - 3.00 Abs. Display : 2x24 Character Alphanumeric L.C.D. Resolutions : 0.001 Abs. Printer : High Resolution Full Graphic Thermal Printer. Precision : + / - 1.5% from 0-2.00 Abs. Interface : RS-232 Serial Interface Detector : Silicon Photodiode. Power Supply : 220 V +/- 10%, 50 Hz. Wavelength : 6 Position filter wheel with 405, 450, 490 & Dimensions :15 (H) x 35 (L) x 29 (B) cms 630 nm filters supplied as standard accessory. Measurement Mode: Monochromatic and Bi-chromatic. Light Source : Long Life Tungsten Lamp. Annexure VIIB Specifications for Refrigerated Centrifuge Technical Specifications: Power consumption :300 Watts Maximum Rotational Speed : 13,200 rpm (adjustable in increments of 200, upwards of 800 rpm) Acceleration time to max. speed: Approx. < 13s Braking time from max. speed: Approx < 12s Dimensions (H x W x D) : 29 x 45 x 25 cm Weight, without rotor: 21.2 Kg Features: Microprocessor controlled centrifuges for research and routine Maintanance free drive Small and quiet rpm/rcf setting as required Separate short spin key Max rcf:16,100 x g Space saving design Aerosol tight rotor available 24 position standard rotor for 1.5/2.0ml tubes 36 position special rotor for 0.5ml tubes Temperature setting range from 0º C to 40º C Temperature of 4º C maintained exactly even at max.speed Stand by cooling Motorized lid latch at set rpm function Fixing of values possible Signal tone can be switched off 5425 725.000 Standard rotor F45-24-11, aluminum, 45 º angle, 24 bores, for 1.5/2.0 ml microcentrifuge tubes 1 Incuded Max. RCF: 16,110 x g Annexure VIIC Specifications for gel documentation system Biorad/UVL/ALPHAINNOTECH 1. System, PC & Mac, Includes camera, Darkroom, Uvtransillumintor, epi- white illumination, cables, Quantity One Software, Instructions. 2. Fluorescent,Densitometry, 1 D and 2 D Gels, Blot, Films & Colony counting applications. 3. Image DNA elctrophoresis gels using the Xcitablue conversion screen to prevent damage from UV and preserve sample for down stream usage 4. Save & reproducibly recall acqusition settings with new motorized lens software acquisition presets. 5. Resolve closely sapced bands & detects signals from wide range of samples intensities. 6. CCD Resolution(H x V) : 1360 x 1024 pixels, 7. Pixel Density : 12 - bit (4096 gray levels) 8. Pixel size (HxV) : 4.6x4.6 micrometre 9. Pixel resolution: 14,47,680 pixels (1.4 Mega pixels) 10. Motorized zoom lens: C-mount, f/1.2, 8.5- 11. Darkroom upgradable to Chemiluminescence 12. Illumination modes: Trans-UV, white, epi-white(white top lighting for photography of blots, petridishes etc.,: integrated white light epi-illumination for correct gel positioning.) 13. Excitation source: Built-in UV transilluminator with 254, 302 & 365nm and white light also. Built in UV protection with prep mode, UV Safety Interlock ( protects users from UV exposure by shutting off UV light source during opening of the main door or pu 14. Emission filters: Special Amber filter supplied along with the system with spectral range of 548 - 630nm for the following applications; EtBr, SYBR Green, GFP, SYBR Gold, Fluorescein, CY3, Rhodamine, SYPRO Ruby, Texas Red, Hoechst, Cumarin etc., 15. Translumination area: 25 x 26cm SOFTWARE S 16. Unlimited copy of Quantity One basic software: Features: Image acqusition, Transform, Contrast adustment, Zoom (IRIS, zoom & focus setting control), Rotate, Text tool. Density tool for quantity calculation, molecular weight calculation, density distribution plot. Crop image, volume tool for % volume, concentration, volume analysis, standard deviation, Regression curve fitting by six different methods. Background substraction by local and global method. Ready agarose 96 plus setting, Print, import & export to Tiff files. 17. Quantity one software:- Features and Benefits True Multi Platform file - save on one computer and analyse on another without loss of work Colony Counting : Quickly and accurately count colonies and plaques Volume Analysis : Quantitate areas quickly. Image Rotation : Allows for fine tuning image orientation in degrees and radians 18. 3-D Viewer for critical analysis of closely spaced bands. 19. Annotation Tools : Allows users to do prepublication work with one software package. 20. Transform Images : Provide complete tools to quickly visualize even the faintest bands. 21. Automatic band and Lane detection. 22. Lane based Analysis : Gets results quickly and allows for overlaying quantitation on top of image, lane to lane profile analysis, Guassian analysis 23. Band Detection : Highly flexible band detection eliminates user to user variability 24. Export & Import Tiff : Provides compatibility with other software packages.JPEG file Export 25. Calculate Molecular Weights : Quickly determines Mol. Wt. and displays info with the band. 26. File History : Saves a record of modifications to image. 27. White Light Conversion Screen: This Screen converts UV Light to White light for Protein Gels Applications Annexure VIID Specification for Programmable High Temperature Furnace (i) Maximum Temperature 1500° C (ii) Working Temperature 1450° C (iii) Temperature Accuracy ±1° C (iv) Heating element Silicon Carbide (v) Inner Muffle size 150 X 150 X 300mm (vi) Programmable Controller 4 X 16 Programms (vii) Extra Provision Alumina Tube of size ID=30mm, D=40mm and Length 700mm with couplers for arrangements to pass gas (viii) Power supply 220V, single phase AC supply (ix) Safety features included |
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